Minutes September 20, 2007
Attendees: Chris Buzzy, acting chairman, Scott Fisher and Nancy Bell
Staff: Kimberly Dogherty, secretary
Absent: Doug Gagne chairman, and Jeff Snow
The meeting was held in the Community Room, Town Hall and was called to order at 6:30 pm.
Minutes
Review of the July 19, 2007 minutes was tabled until next month
Old Business
The following discussions were tabled until next month when all Trustees could be present.
New Business
A request was received by Donald Purcell on August 23, 2007 asking the Trustees to make an exception to Rule VI.A.1, which states that only a flush marker can be installed for the owners of single or two grave lots. Mr. Purcell owns a single grave lot in the section of the cemetery that requires four lots to erect an upright monument. Mr. Purcell also stated in his letter that he could receive an upright monument from the VA at no cost and hoped the Trustees would make an exception. The Trustees discussed the request for a long while trying to find a way to approve this request. In the end they had to deny the request because he did not have the required amount of lots to erect an upright monument.
Nancy moved and Scott seconded to deny the request to erect an upright monument without the required four lots.
Scott suggested the secretary write something to run on the local Cable Channel 12 regarding Cemetery Rules. The Trustees agreed that it would be proactive to try and avoid situations like Mr. Purcells.
While passing by the South Cemetery Nancy noticed the top of a monument had broke off. It was from the stone of Henry Flagg. The secretary agreed to keep the stone in her office until Jeff could fix it.
Interments (August, September)
0 burials performed
Lots Sold (July, August and September)
2 lots Sold Glover, Gerald & Marie North D-22 7-30-2007
The Trustees discussed the proposed 2008 budget.
|
2007 Budget |
Expenditures To 8-31-07 |
Proposed 2008 Budget |
Justifications |
||
|
Postage -210 |
55.00 |
5.00 |
55.00 |
Mailings |
|
|
Office Supplies -211 |
100.00 |
0.00 |
100.00 |
Paper/Ink |
|
|
Grounds Maintenance -464 |
20,500.00 |
11,293.00 + Pending $2404 x 3 = $7212 for mowing Aug, Sept & Oct and fall clean up = $1750.00 Total pending $8962 |
22,000.00 |
07 actual expenses will be ~20,255.00 Expect modest increase in 08. |
|
|
Monument Repairs -466 |
1,000.00 |
0.00 |
3,000.00 |
Repairs deferred to 08 form past couple of years |
|
|
Lime/Seed/Fertilizer -468 |
1.00 |
0.00 |
1000.00 |
Lime/Seed/Fertilization program deferred to 08 and must apply this/next year |
|
|
Surveying -469 |
1.00 |
0.00 |
1.00 |
No surveying projects anticipated for 08 |
|
|
Security -470 |
750.00 |
0.00 Pending $750 for Oct31 |
750.00 |
Police detail for Pine Hill Cemetery during Halloween |
|
|
Cemetery Wall -471 |
6,150.00 |
0.00 Pending +3500 + 1450 =$4995.00 Total |
1.00 |
Future stonewall construction and or repairs |
|
|
Miscellaneous -690 |
700.00 |
199.00 |
1,000 |
Possible Directory Signs/ Conferences |
|
|
Cemetery Survey, encumbered |
2,250.00 |
245.00 pending +$2005.00 |
Remove |
Remove Line Item |
|
|
Total $$ |
29,257 |
28,454.00 includes pending |
27,907.00 |
08 Request is $1350 less than 07 Budget |
|
Next Meeting will be held October 18, 2007 at 6:30 PM in the Community Room, Town Hall.
Nancy moved and Scott seconded to adjourn. The motion carried unanimously. The meeting was adjourned at 7:15 pm.
Respectfully submitted,
Kimberly Dogherty, secretary