Minutes February 16, 2006
Attendees: Doug Gagne, Joe Oliver, Jeff Snow and Nancy Bell
Absent: Chris Buzzy – Chairman
The meeting was held in the Lower Town Hall and was called to order at 6:30 pm.
Minutes
Nancy moved to approve the minutes of January 19, 2006 as submitted. Joe seconded and the motion carried unanimously.
Old Business
Chris was unable to attend the meeting but forwarded photos of many different styles of stonewalls throughout town. Chris asked the Trustees to look through all of the photos and pick a couple of walls that they would most like the new Churchyard wall to resemble. This would not be an exact replication but more of a general guideline for the contractor hired to follow. Doug felt the wall should be at least 30" tall. Looking at the photo of the existing wall located on the library side of the cemetery it appeared to be 30" tall. The Trustees agreed that the wall should be approximately 30" tall. The Trustees agreed that the wall should resemble the design of the walls located on Van Dyke, Richardson and Blood Roads. Doug volunteered to place an ad in the Market Bulletin asking if anyone was interested in building the stonewall. He explained that the ad was not going to be a request for bid but more to see who’s interested.
Joe suggested that the Trustees seriously discuss paving East Cemetery. The Trustees agreed that paving East Cemetery was important but would have to wait until the stonewall project was completed. The Trustees agreed to discuss this at a future meeting.
Doug submitted a proposed plan for the tree lot section located at East Cemetery. Currently there are two trees planted in this row. Doug proposed adding locations to plant a total of six more trees in the row. The plan shows exact location where the tree will be planted with many different options for plantings. Plan attached to minutes. Doug explained that the tree choices for each location were suggestions and not necessarily required.
Nancy made a motion to adopt the tree lot section plan. Joe seconded and the motion carried unanimously
New Business
Kim explained that at this point the cemetery budget made it through the last public hearing and was still intact.
The Trustees discussed several changes to the Invitation for bid (2006 maintenance)
Doug made a motion to approve the invitation for bid as amended. Nancy seconded and the motion passed unanimously.
The Trustees asked Kim to mail the proposal out to many different contractors including anyone who bid last year. Doug agreed to contact Hollis Grain Store to ensure that the contractor hired would be able to pick up fertilizer and lime at his store and then he would just bill the town.
Interments (January, February)
Next Meeting will be held March 16, 2006 at 6:30 PM in the Lower Town Hall.
Doug moved and Nancy seconded to adjourn. The motion carried unanimously.
The meeting was adjourned at 8:15 pm.
Respectfully submitted,
Kimberly Dogherty, Secretary